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What Meetings is

QuivaWorks can send a notetaker bot into your video calls. The bot joins as an ordinary participant, records the call, transcribes it, and leaves behind a recording, a transcript and — on request — a written summary. Any of those can be filed into a Space folder, where the rest of your work on that client or project already lives. There are two ways a bot gets into a meeting:

From a connected calendar

Connect Google Calendar or Microsoft Outlook. The bot can join every scheduled meeting automatically, or you can schedule it onto individual events.

On demand, from a URL

Paste the link to a call that is already running — or about to — and send a bot to it. No calendar connection needed.

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The lifecycle

Each step has its own surface in the product:

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The Meetings page

Meetings in the sidebar opens a page with four tabs:

Calendar

Your connected calendars plotted on a month, week, day, year or list view.

Upcoming Events

The same events as a forward-looking list, with the per-event actions on each row.

Recordings

Everything that has been recorded, as a list or on a calendar.

Bots

Every bot — scheduled, live and finished — with its status and the actions it allows.
The tab, the calendar view, the date, the time filter and the calendar sources are all held in the URL, so any view you are looking at can be copied out of the address bar and shared.
The Meetings page showing Calendar, Upcoming Events, Recordings and Bots tabs above a month calendar

The Meetings page on the Calendar tab. The four tabs sit across the top.

Calendar, Recordings and Summarization Templates also appear as sections in your personal Settings. Those are the same surfaces — Settings is where calendars are connected; the Meetings page is where you work day to day.

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What is personal and what is shared

A calendar connection is personal — it is OAuthed against your own Google or Microsoft account, and it is yours. Recordings, bots and summarization templates are visible across the account. Summarization templates have one extra rule: anyone can open a template and use it, but only its creator can edit or delete it. See Summaries and templates.
Recording a conversation carries legal obligations that vary by country and by state. The bot joins as a visible, named participant, and can be configured to announce itself in the meeting chat when it arrives — see On bot join. Getting consent from participants remains your responsibility.

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Asking Abbie about a meeting

Abbie ships with a built-in Meetings skill, so she can list recordings, read a transcript, summarise a meeting and share its files into a Space when you ask her to in conversation — the same operations described on these pages, without opening them.

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Where to go next

Connect a calendar

The first thing to do — Google Calendar or Microsoft Outlook.

Bot settings reference

Every field on the bot settings form, and what it changes.

Scheduling bots

Putting a bot on an event, and the actions available at each point.

Sharing to a Space

Getting recordings, transcripts and summaries into your Space folders.