Scheduling Bots

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The Calendar and Upcoming Events tabs

The first two tabs on the Meetings page show the same events in two shapes:

• Calendar plots them on a day, week, month, year or list view.
• Upcoming Events is a forward-looking list, with a time filter.

Both draw from every calendar you have connected, and both carry the same per-event actions.

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Filtering by source

The Calendars filter selects which sources are plotted. As well as your connected Google and Microsoft calendars, it offers My Tasks — your QuivaWorks tasks that carry a due date or a scheduled-at date, placed on the same grid. A task entry is plotted on its due date where it has one, and on its scheduled at date otherwise, matching the Space Tasks calendar. Task rows offer Open task rather than any bot action.

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Putting a bot on an event

If the event has no bot yet, its row shows Schedule bot. That creates a bot for the event using the calendar’s default bot settings. The row immediately swaps to showing Bot settings instead. If the calendar was connected with Join all meetings on, events already have bots and there is nothing to schedule.

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What each action means

Which buttons appear depends on where the meeting is in its life and what the bot is doing. Both removal actions ask for confirmation first. They are not the same thing:

• Kick removes the bot from a call it is currently in. Whatever it recorded up to that point is kept.
• Remove deletes the bot record for an event it never joined, or has already finished with.

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Event details

The Details action on an event opens its full information — attendees, times, the meeting link — alongside a Join button for the call itself.

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Doing the same thing from a calendar

Opening a calendar in Settings → Calendars shows only that calendar’s events, on the same calendar surface with the same actions. Useful when you have several calendars connected and want to work through one of them.