> ## Documentation Index
> Fetch the complete documentation index at: https://docs.quiva.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# On-Demand Bots

> Sending a notetaker into a call from a meeting link, without a connected calendar

## When you would use this

A calendar connection covers your scheduled meetings. Sometimes that is not enough:

* A call that was set up ad hoc, or in someone else's calendar.
* A meeting on a calendar you have not connected.
* A conversation that started as a quick chat and turned into something worth recording.

For these, paste the meeting URL and send a bot directly. No calendar connection is involved.

## Sending a bot

<Steps>
  <Step title="Open Add a bot">
    From **Meetings → Bots**, press **Add Bot to Meeting**.

    You can also do this from inside a Space: on a folder's **Meetings** panel, the **Add** menu
    offers **Add Bot to Meeting**.
  </Step>

  <Step title="Paste the meeting URL">
    The **Meeting URL** field takes the link people would click to join the call. It is required —
    without it, nothing is sent.
  </Step>

  <Step title="Set the bot up">
    Below the URL is the full [bot settings form](/meetings/bot-settings) — name, image, Space and
    folder, what to record, transcription mode, and join messages.

    Set **Transcription** to **Real-time** here if you want to follow the call as it happens.
  </Step>

  <Step title="Add bot">
    The bot joins the call and appears in the **Bots** table.
  </Step>
</Steps>

## Starting from a Space folder

When you open **Add a bot** from a Space folder's Meetings panel, the **Space & folder** field is
already filled in with the folder you were looking at. The recording, transcript and summary land
back in the same place without you having to pick it.

This is the quickest way to get a meeting filed against a specific client or project: open their
folder, add the bot from there, and the output comes back to them.

<Note>
  The form always opens clean. Settings from the last bot you sent are not carried over — apart from
  the Space and folder, when you started from inside one.
</Note>

<CardGroup cols={2}>
  <Card title="Bot settings" icon="sliders" href="/meetings/bot-settings">
    The fields on the form.
  </Card>

  <Card title="Sharing to a Space" icon="folder-open" href="/meetings/sharing-to-a-space">
    Filing a recording after the fact, if you did not set a folder up front.
  </Card>
</CardGroup>