> ## Documentation Index
> Fetch the complete documentation index at: https://docs.quiva.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# The Bots Tab

> Every notetaker in one table — its status, and what you can do to it at each stage

## The table

**Meetings → Bots** lists every bot in the account: scheduled, live and finished.

| Column      | Shows                                       |
| ----------- | ------------------------------------------- |
| **Bot**     | The bot's identifier                        |
| **Name**    | The participant name it uses in the meeting |
| **Status**  | Where it is in its lifecycle                |
| **Join at** | When it is due to join, or joined           |
| **Created** | When it was created                         |

The table updates itself as bots progress — a bot joining a call changes status in place without a
refresh.

<Frame caption="The Bots tab, listing every bot with its status and join time.">
  <img src="https://mintcdn.com/microstrate/GDK6d5n-KUR5GB6k/images/meetings/bots-table.png?fit=max&auto=format&n=GDK6d5n-KUR5GB6k&q=85&s=df0fad6912139c4042dbbbef1c4e6a9d" alt="The Bots table with columns for Bot, Name, Status, Join at and Created" width="1440" height="900" data-path="images/meetings/bots-table.png" />
</Frame>

## Statuses

| Status                           | Meaning                                                        |
| -------------------------------- | -------------------------------------------------------------- |
| **Scheduled**                    | Created, waiting for its meeting                               |
| **Ready**                        | Ready to join                                                  |
| **Joining Call**                 | On its way in                                                  |
| **In Waiting Room**              | Waiting to be admitted                                         |
| **In Call Not Recording**        | Inside the call, not yet recording                             |
| **Recording Permission Allowed** | Granted permission to record                                   |
| **Recording Permission Denied**  | Refused permission to record                                   |
| **In Call Recording**            | Inside the call and recording                                  |
| **Recording Done**               | Finished recording                                             |
| **Call Ended**                   | The call is over                                               |
| **Done**                         | Finished, with its output available                            |
| **Analysis Done**                | Post-call processing finished                                  |
| **Analysis Failed**              | Post-call processing failed                                    |
| **Media Expired**                | The recording has passed its retention period and been removed |
| **Fatal**                        | The bot failed terminally                                      |

## What you can do, and when

Actions are gated on the bot's status:

<AccordionGroup>
  <Accordion title="Follow the live transcript" icon="waveform-lines">
    Available once the bot has a status **and** was configured with **Transcription: Real-time**.
    Opens the [live transcript](/meetings/live-transcript) page in a new tab.

    On a bot that has reached **Done**, the same action is offered as **Live Replay** — the
    transcript replayed from the start rather than followed live.
  </Accordion>

  <Accordion title="Kick the bot out of the meeting" icon="person-from-portal">
    Available while the bot is en route to, or inside, a call — **Joining Call**, **In Waiting
    Room**, **In Call Not Recording**, either **Recording Permission** state, or **In Call
    Recording**.

    Asks for confirmation. Anything recorded before the kick is kept.
  </Accordion>

  <Accordion title="Edit bot settings" icon="gear">
    Available only while the bot's join time is still in the future. Once it has joined there is
    nothing left to reconfigure, so the cog disappears.
  </Accordion>

  <Accordion title="Remove the bot" icon="trash">
    Available from the two terminal states a bot can safely be removed from — **Scheduled** and
    **Done**. Asks for confirmation.
  </Accordion>
</AccordionGroup>

<Note>
  A bot in a state that is neither in-call nor removable — **Fatal** or **Media Expired**, for
  instance — shows no actions. There is nothing useful left to do to it from here.
</Note>

## Adding a bot

**Add Bot to Meeting**, top right, sends a bot to a call from its URL. See
[On-demand bots](/meetings/on-demand-bots).